QR & Barcode Labels
Print QR labels on A4 sheets or single tags, or use the barcodes your tools already have.
Tool & equipment management
Know where every tool is, who has it and when it’s back.
Ergalion replaces spreadsheets, phone calls and lost equipment with one simple system for your warehouse, vans and job sites. Scan a QR label, check a tool out, and your whole team sees it instantly.
- Free to try
- No credit card
- No special hardware
Built for the trades that keep equipment moving
- Construction
- Electrical
- Plumbing
- HVAC
- Workshops
- Facility management
- Industry
Sound familiar?
Tools don’t disappear. They just stop being tracked.
Every company that works with equipment knows the cost of not knowing. Ergalion turns it into a few taps.
Without a system
- Ten phone calls to find out who has the core drill.
- A spreadsheet nobody updates after the first week.
- Tools left on finished sites and bought again.
- Missed inspections and expired certificates.
- No clear picture of what your equipment is worth.
With Ergalion
- Every tool has a QR label and a live status.
- Check-out and check-in in two taps, from any phone.
- Overdue returns flagged automatically, with reminders.
- Maintenance schedules that remind the right person.
- Equipment value by location and project, in one report.
Everything in one place
One system for every tool, kit and consumable.
From the first QR label to the yearly report, Ergalion covers the whole life of your equipment.
Check-Out & Check-In
Assign tools to a person, a location or a project, with a return date and overdue alerts.
Locations, Sites & Vehicles
Warehouses, job sites, vans and workshops. Always know what is where.
Full Chain of Custody
Who had it, when, and where it went. Every movement is kept and never overwritten.
Maintenance & Inspections
Recurring inspections, repairs with costs and attachments, and reminders before they are due.
Audits
Send an audit to a person or a location. They confirm each tool: have it, missing or damaged.
Consumables & Kits
Stock per location with low-stock alerts, and kits of tools that move together.
Reports & Exports
Value by location and project, overdue items, usage and maintenance cost, in CSV, Excel or PDF.
Getting started
Up and running in an afternoon.
No consultants, no six-month rollout. Bring your list of tools and your team.
- 01
Import your tools
Upload your Excel or CSV, match the columns and check the preview. Or add tools one by one, with photos.
- 02
Label everything
Print QR labels straight from Ergalion, or link the barcodes already on your equipment.
- 03
Scan and go
Your team scans with the phone camera to check tools out, back in, or over to a colleague.
- 04
See it all live
Dashboards, alerts and reports show what is where, who has it and what needs attention.
See it in action
Built for the warehouse, the van and the office.
Your whole inventory, searchable in seconds
Every tool with photos, serial number, purchase price, documents and your own custom fields. Search ignores accents and capitals, so you always find it.
- Categories, brands, models and serials
- Photos and documents on every tool
- Custom fields for what matters to you
Point the camera. That’s it.
The apps read QR codes and barcodes in a blink. Scan one tool, or build a list of many and move them all in one go.
- One tool or a whole list at once
- Unknown code? Add it as a new tool on the spot
- Works with the barcodes you already have
Clear responsibility for every tool
Check tools out to a person, a location or a project with a return date. Field users can request tools, and managers approve with one tap.
- Transfers from person to person, accepted on the phone
- Requests and approvals
- Overdue returns flagged in local time
Inspections that never slip
Set inspections to repeat every few months, log repairs with costs and attachments, and send audits to confirm what is really there.
- Recurring schedules with reminders
- Repair history and costs per tool
- Audits: have it, missing or damaged
Numbers you can act on
Equipment value by location and project, open and overdue check-outs, usage and maintenance cost. Export to CSV, Excel or PDF in your currency.
- Value by location and project
- Activity log with before and after values
- CSV, Excel and PDF exports
Mobile apps
Your whole toolroom, in your pocket.
Native apps for iPhone and Android, made for quick use on site, between jobs and with gloves on.
- Scan QR codes and barcodes with the camera
- Check out, check in and transfer one tool or a whole list
- Requests, audits, notes and problem reports from the field
- Notifications for transfers, overdue returns and audits
- Add new tools on the spot, with photos
Coming soon toApp StoreComing soon toGoogle Play
Until the apps reach your store, the web app works in any phone browser.
- 0
- special hardware to buy
- 2
- languages, English and Greek
- 5
- user roles, from owner to viewer
- 100%
- of movements kept in history
Do the maths
What are lost tools costing you?
Move the sliders to estimate a year of lost equipment and time spent searching. Your numbers, no sign-up needed.
An estimate from your own inputs, with time valued at the hourly cost shown. Not a guarantee. (€25 per hour)
Equipment lost per year—
Time spent searching per year—
Estimated yearly cost—
If Ergalion helps you cut it in half, you keep—
Start Saving TodayIndustries
Made for teams that work in the field.
Construction companies
Many sites, many crews, one view of every machine and power tool.
Electrical contractors
Meters, testers and calibration dates under control, van by van.
Plumbing & HVAC
Press tools, pumps and consumables tracked from the warehouse to the job.
Workshops & garages
Shared tools signed out and back in, with clear responsibility.
Facility management
Equipment spread over many buildings, inspections on schedule.
Industry & utilities
Audits, roles and history for teams that answer for every asset.
Trust & security
Your data, safe and always yours.
Role-based access
Five roles, from owner to viewer, so everyone sees and does only what they should.
Encrypted connections
All traffic runs over HTTPS and passwords are stored with modern hashing.
Nightly off-site backups
Your data is backed up every night to a separate location.
Complete activity log
Every change to data and settings is recorded, with the values before and after.
Export anytime
Download your data to Excel, CSV or PDF whenever you like. No lock-in.
Fully separate companies
Each company’s data is isolated, even when one person works for several.
FAQ
Questions? We have answers.
What is Ergalion?
Ergalion is a cloud system for managing tools and equipment. You see which tool is where, who has it, what condition it is in and when it needs maintenance, from the web and from the iPhone and Android apps.
Do I need special hardware or GPS trackers?
No. Ergalion prints QR labels on any printer, on A4 sheets or single labels, and it also works with the barcodes your equipment already has. Your team scans them with the phone camera.
Can I import my existing spreadsheet?
Yes. Upload an Excel or CSV file, match its columns to Ergalion’s fields and check the preview, which shows any errors before anything is saved.
Is there a mobile app?
Yes, native apps for iPhone and Android with camera scanning, check-out and check-in, transfers, requests, audits and notifications. Until they reach your app store, the web app works in any phone browser.
How much does it cost?
Ergalion is free to try, with no credit card. We are finalising simple, fair plans based on the size of your company. Contact us and we will find the right one for you.
Can my team use it in Greek?
Yes. Every user chooses English or Greek, and emails and notifications arrive in each person’s own language.
Ready when you are
Stop searching. Start tracking.
Create your company account in two minutes and invite your team. Free to try, no credit card.